Privacy Policy

Effective Date: 4/1/2026
Last Updated: 4/1/2029

1. Introduction

SPS Energy Services (“Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting it through this Privacy Policy.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the SPS Field mobile application (the “App”), a field service management platform designed for supervisors and employees to manage construction and energy service operations.

By using the App, you agree to the terms of this Privacy Policy.

2. Information We Collect

A. Information You Provide

We may collect the following information you provide directly:

Employee names, identifiers, and login credentials
Time tracking data (clock-in/clock-out, hours worked, manual adjustments)
Project assignments and daily reports
Production entries and job-related data
Equipment usage records
Maintenance requests and descriptions
Photos and attachments uploaded within the App
Digital signatures used for verification and reporting

B. Work Activity and Operational Data

As part of the App’s functionality, we collect and store:

Employee work hours and attendance records
Project activity logs and task reporting
Production and job performance data
Equipment usage data (including start/end times, fuel usage, and operational notes)
Maintenance request details and service logs
User-generated notes, comments, and descriptions

This data is used for operational management, project tracking and reporting, payroll processing, auditing, and compliance purposes.

C. Automatically Collected Information

When you use the App, we may automatically collect:

Location Data – GPS location at the time photos are taken within the App
Device Information – device type, operating system, and app version
Usage Data – interaction data such as feature usage and activity logs

D. Media and Device Permissions

With your permission, the App may access:

Camera – to capture project-related photos
Photo Library – to upload existing images
Location Services – to tag photos with job site coordinates

E. Offline Data Storage and Synchronization

The App may store data locally on your device when you are offline. When connectivity is restored, the App will automatically and securely synchronize this data with our cloud-based systems.

3. How We Use Your Information

We use collected information to:

Track employee work hours and activities
Manage projects and daily reporting
Document job progress with photos and location data
Monitor equipment usage and performance
Process payroll and workforce reporting
Facilitate maintenance and service requests
Provide application support and troubleshooting
Improve app functionality and user experience

4. Location Data Usage

Location data is collected only when a photo is taken within the App.

We use this data to:

Associate images with job sites
Verify where work was performed

We do not track location continuously or in the background.

5. Workplace Monitoring Disclosure

The App is a business tool used by SPS Energy Services.

By using the App, you acknowledge that work-related activities may be monitored, including:

Time tracking and attendance
Project and task activity
Location tagging of photos
Equipment and operational reporting

This monitoring is conducted strictly for business, operational, and compliance purposes.

6. How We Share Information

We do not sell your personal information.

We may share information:

With SPS Energy Services and authorized personnel
With clients associated with specific projects, where applicable
With trusted third-party service providers, such as cloud hosting or analytics providers
To comply with legal obligations or lawful requests
To protect the rights, safety, or property of the Company or others

7. Data Storage and Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. However, no system is completely secure, and we cannot guarantee absolute security.

8. Data Retention

We retain information:

As long as necessary to provide App functionality
As required by SPS Energy Services for operational and compliance purposes
As needed to meet legal obligations

9. Your Rights and Choices

Depending on your location, you may have rights to:

Access your data
Request corrections
Request deletion

Because this App is used within a workplace environment, requests should be directed to your employer or system administrator.

10. Third-Party Services

The App may use third-party services such as cloud storage providers and analytics tools. These providers may process data according to their own privacy policies.

11. Children’s Privacy

This App is not intended for individuals under the age of 13. We do not knowingly collect personal data from children.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted at https://spsenergyservices.com/privacy. Your continued use of the App constitutes acceptance of the updated policy.

13. Contact Information

SPS Energy Services
Website: https://spsenergyservices.com
Email: todds@spsenergyservices.com